Responding to tenders is time-consuming and diverts employees from revenue-generating projects, making bid support essential for resource optimization.
Our Tender Support service is designed to help companies navigate the complex bidding process with confidence. Whether you need comprehensive assistance across all stages or targeted support for specific tasks like writing and preparing your bid, we tailor our services to your needs. From strategic planning and proposal development to post-submission follow-up and contract finalization, we ensure your company is well-prepared to compete for and secure valuable opportunities.
Your journey to successfull Bids
Bid Strategy
& Planning
Proposal
Development
Post-Submission
& Follow-Up
Contract drafting
& negociation
Our Expertise
Bid Strategy & Planning
This phase focuses on defining the client’s approach to the tender. It involves strategic decision-making, resource allocation, and planning to ensure the bid aligns with the client's strengths and goals.
- Activities: Develop a bid strategy, decide on a go/no-go approach, define key themes and differentiators, identify necessary resources (internal and external), and establish timelines for the bid preparation.
- Objective: Set a clear approach for how the client will respond to the tender, maximizing strengths and addressing potential risks.
Proposal Development
In this phase, the tender proposal is created, ensuring all technical, financial, and compliance aspects are addressed. The focus is on producing a winning bid that meets all requirements and demonstrates the client’s capabilities.
- Activities: Draft the proposal, prepare all required documentation, customize content to meet tender criteria, conduct compliance checks, handle technical writing, and finalize the bid. This may include pricing strategies and risk assessments.
- Objective: Produce a high-quality proposal that meets all requirements and showcases the client’s capabilities and strengths.
Post Submission & Follow-up
After submission, this phase ensures continuous engagement with the tendering authority, including responding to any clarifications and preparing for presentations or interviews. The goal is to stay proactive until the tender outcome is announced.
- Activities: Track the progress of the tender evaluation, respond to clarifications, provide additional information if requested, support negotiations, and prepare presentations for tender interviews. This includes organizing dry runs to ensure readiness. For unsuccessful bids, conduct a feedback session for future improvements.
- Objective: Maintain proactive engagement during the evaluation phase, ensure the client is well-prepared for presentations, and refine future submissions based on feedback.
Contract Drafting & Negociation
This final phase focuses on negotiating and finalizing the contract if the bid is successful. It ensures all legal and compliance requirements are met, and the transition to project execution is seamless.
- Activities: Assist with final negotiations, review and finalize contract terms, ensure all legal and compliance requirements are met, and support the transition from bidding to project initiation.
- Objective: Secure favorable contract terms and ensure a smooth transition into the contract execution phase.
Your challenges
❌ Missed Tender Opportunities
❌ Complex Tender Requirements
❌ Limited Bid Resources
❌ Low Success Rate on Bids
Our Solutions
✅ Timely tender monitoring
✅ Expert bid preparation
✅ End-to-end bid support
✅ Strategy to maximize wins
Your Benefits
Save Time and Resources
Free up internal teams to focus on core business activities while experts handle the time-consuming tender process, ensuring efficiency without compromising project delivery.
Increase Win Rates
Benefit from professional guidance to create compelling, tailored proposals that align with evaluation criteria, boosting the chances of securing contracts.
Answer to More Tenders
With expert support streamlining the process, clients can respond to a higher number of tenders, increasing their opportunities to win new projects.
You need help to answer to tenders?
Click on Contact us and start a free of charge conversation with us.